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How To Write A Business Letter Of Intent To Rent Or Lease A Space


This article is posted under Business, General Information.

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If you’re interested in putting up a business inside a mall, the first thing that the mall administration will ask you to submit is the Letter of Intent (LOI).

A Letter of Intent is not a document we often see that’s why a good number of people don’t know what to write inside it.

Some might also ask, how should it be written? Or, is there a correct template or layout for making a Letter of Intent?

Before I give you the answer to these questions, let me first tell you what a Letter of Intent is.

According to Wikipedia:

A Letter of Intent or LOI is a document outlining an agreement between two or more parties before the agreement is finalized. The concept is similar to the so-called heads of agreement. Such agreements may be Asset Purchase Agreements, Share Purchase Agreements, Joint-Venture Agreements and overall all Agreements which aim at closing a financially large deal.

mall food cart How To Write A Business Letter Of Intent To Rent Or Lease A Space

That really sounds so formal, don’t you think? However, there’s really no reason for you to be afraid of getting your LOI wrong.

Although it does usually resemble a contract, it is most of the time, non-binding and is just issued to initiate a formal business transaction.

For renting or leasing a space inside a mall or other commercial space, a Letter of Intent would contain the following information:

  • A statement saying your intent to lease a space inside the mall.
  • A description of your business including it’s basic concept, the business model it follows and a brief background and history.
  • A list of your products and services which should include pricing, merchandise packaging design and a description of your target market.
  • Your space, utilities and manpower requirements including the types of equipment you’ll be using and the number of employees you’ll have.
  • If there’s any, it would also be good to show pictures of your other branches or stores.
  • Your contact details and the best schedule for you to have a meeting

Before writing your Letter of Intent, it might help if you can ask the administration if they have an LOI template that you can just follow. They could also provide samples that was submitted to them by past lessees. If not, do ask them what specific details they need stated in your LOI.

Lastly, to help you with writing your Letter of Intent, here’s a very simple LOI template which you can use:

Ms. Maria dela Cruz
Zone Administrator
ABC Mall

Dear Ms. dela Cruz,

XYZ Foods would like to present this Letter of Intent to signify our interest in leasing a commercial space inside ABC Mall.

We are the business behind the food cart, W Burgers, which has been selling gourmet hamburgers since 2004. Our products include a variety of hamburger sandwiches and burger rice meals. We also sell ice cold beverages. Currently, our burger sandwiches and rice meals sell for P80 each. Our clients are usually young professionals who order our food as packed meals for lunch or dinner.

The W Burger food cart that we plan to put up would require at least 6 square meters and a power outlet for a cash register, a small freezer, a rice cooker, a soda vendo machine and a gas operated frying griddle. The food cart would be manned by two employees.

We already have 5 branches located in various commercial areas in the city but this is our first venture in putting up a branch inside a mall. Attached are the photos of our existing branches.

We believe that our food cart compliments the business concept of ABC Mall because we cater to the same target market. Thus, we would appreciate it if you could contact us at 555-0921 during office hours from Mondays to Thursdays, so we can set up a meeting to discuss this further and possibly come up with a formal business agreement.

Thank you very much.

Respectfully,
Mr. Pedro Reyes
Sole Proprietor
XYZ Foods – W Burgers

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References:
Wikipedia, The Free Encyclopedia. “Letter of Intent“. April 14, 2009

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Photo courtesy of Svadilfari

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This entry was posted by Fitz Villafuerte on Wednesday, May 13th, 2009 at 12:51 pm and is filed under Business, General Information. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site. If it's your first time to comment here, they will be held for moderation. Off-topic responses may be deleted.



56 Responses to “How To Write A Business Letter Of Intent To Rent Or Lease A Space”

  1. A letter of intent is as essential tools for investing. It’s a great way to break the ice on a negotiation. It’s always surprising how few people use them! I know if a potential client is talking about it, it’s probably a safe bet that this is not their first time around the block :)

    Noteworthy though…a letter of intent can be much longer than this also, and I highly encourage anyone using one to still have it drafted by your attorney. ESPECIALLY the simple stuff…that’s where it’s easy to screw things up!

  2. Hi Christian, thanks for sharing your thoughts regarding Letter of Intents. I agree, it can be much longer than this and an attorney’s input can be invaluable.

  3. Although I did final drafts of letter of intent at Department of Public Works and Highways, in aid to contractors, I still need templates for confidence and format plus other factors.
    Today, i do for ricemiller NFA santiago city, isabela, city of Amy Navarro.

  4. bernard enriquez on October 28th, 2009 at 3:39 pm

    pls. help me to Write A Business Letter Of Intent To Rent A Space, im planning to put up a internet cafe, so pls. give me a sample of LOI, tnx so much…

  5. Hi Fitz! Thanks a lot for this very useful template. Saved me a lot of time and searches on the internet.

    I’m planning to start a foodcart business (yehey!). Most of the templates I see on the internet are more legal in tone and are geared for purchasing. Not only is your template specific for leasing space, but yours is more conversational, practical, and easy to customize.

    I will check your site and see what I can learn.

    Thanks again!

  6. I am trying this letter of intent. hope it works well for me coz it makes a lot of sense.

  7. hi anyone can help me to make LOI for renting a space i planning to open boutique..plsss

  8. hi anyone can help me to make LOI for renting a space i planning to open boutique..pls pls pls

  9. hello!

    will you pls help me to write a letter of intent to purchase the existing boutique inside the mall ASAP as its 1 of the requirements by the mall.tnx and godbless

  10. peace be with you…

    pls help me to write a letter of intent to rent a newly build commercial space for a cafeteria.im an amateur enterprenuer.tnx and im hoping for your reply…

  11. hi there!

    can anyone help me to make an LOI for a renting a space for a nail salon and a donut shop.We’re planning to put a shop inside the airport.
    i need it badly as this LOI is one of the requirements needed by the establishment…

    Thanks and Have a nice day!

  12. hi!

    my husband & i are planning to put up a food stall in EDSA Central, the mgt of EDSA Central required an LOI before they accomodate our inquiries, can anyone help us to make an LOI for renting a space for food stall?

    thanks and God bless….

  13. My cousin want to business with the healthcard company and were thinking of the format of letter of intent to be accredited by their company, hope you can help us to do this kind of LOI.

    Thanks and God bless….

  14. Hi!

    This is very helpful :)

    Thanks a lot

  15. heya thanks for this awesome how to. im planning to rent a small commercial space to sell clothes and whatnot and this will come in very handy indeed, so muchos gracias to you :D

  16. Need letter of intent to put a Stall on Bank loan in comapny premises. Kindly anyone help on this. Need to write a letter to landlord of that company.

  17. please send details to my mail shwetha.ee@gmail.com

  18. Hi

    This is indeed very helpful. Im starting a business and this realy saves you lots of consulting fees. So thanx

  19. Rajiv Orsolino of Cecila's on January 10th, 2011 at 3:22 pm

    Thank you so much for this template. It helped me a lot in creating our first LOI. You did a great job!

    Thanks a lot and god bless!

  20. catherine buenaflor on January 15th, 2011 at 2:56 pm

    hi guys! im starting to put up a laundry and water business.. im just new in this field. pls pls help me compose an LOI so i can start my business as i am so excited about it. thank u!

  21. I want to rent a stall from ur place because i want to put up an imported bags,shoes,and assorted dress,and i do hope to help me with this kind of business. this is my first time in this field thats why i feel very challenging but shaking.pls.help me to create an letter of intent. thank u soo much.

  22. Hi! Please help me make a Letter Of Intent pls.pls…I’m planning to bring our family business which is a small restaurant with Halo2 as our signature product. here in Manila. A proposed commercial area will be put up near our place. I would like to grab this opportunity to put up my own business and this is what i’m waiting for, the location is good and proximity to my place is also very good for better monitoring. The developer requires a Letter of Intent. I would like to have a convincing LOI for them to consider my proposal. Please… I will be so grateful if you could help me ASAP.

    Thanks so much!!!

  23. maffy dongon reyes on February 4th, 2011 at 5:34 pm

    pls. help me to write a loi. im palnning to rent a small commerccial space. im putting up a travel services includes to sell dometic and international tickets. i really need it very badly.. thanks

  24. Pls. I need a letter to manila city hall stating that i need a permission to put my food cart inside hospital, pls help thanks

  25. pls help me to write a loi in franchising ang leasing space to put up my own business. pls help me thanks.

  26. Alden Gerard Abella on February 8th, 2011 at 6:15 pm

    Im planning to put up a food stall in a mall and they required an LOI before they accomodate my inquiries, Can you please help us Sir Fitz on how to make a LOI, its my first time to venture this kind of business…

    More Power and God Bless You and your Family Always..

  27. hi!!
    pls help me in writing my loi in my accrediation for a certain business in a company..im planning to render services in the said company..
    thank u so much in answering my requests.. GOD BLESS…

  28. hi!
    pls help me to write my LOI coz im planning to put up food stall in a mall.pls help me thanks…

  29. hi! please help write a letter of intent to apply for a higher position. Thanks

  30. hi!
    pls help me to write my LOI coz im planning to put up food stall in a Government area.pls help me thanks…

  31. Lanz Fernandez on March 14th, 2011 at 12:17 pm

    Hi, i need a letter of intent for leasing a Mall space for LOTTERY OUTLET. It is not a product like the common leasing of space. How can i write it? Please help

  32. JOSEPHINE IVY MULOS on March 16th, 2011 at 1:55 pm

    Hi, thanks for sharing your thoughts regarding Letter of Intents. I agree, it can be much longer than this and an attorney’s input can be invaluable

  33. lyza fernandez on April 2nd, 2011 at 12:00 am

    hi i need a letter of intent for renting a space in a mall for a food kiosk..pls help me i need it urgent…

  34. pls help me to write a loi in franchising and leasing space to put up my own busines( ICE CREAM SCOOPING). pls help me thanks.

  35. Pls… help me to write a LOI. I am planning to rent space in mall.. I am putting up a massage spa. I really need it very badly.. thakns

  36. hi.. gud afternoon.. pls help me to write LOI for my boutique/clothes stall, since i was new in this field i dont have an idea how to make it. its one of the requirements in a mall I am renting.pls.. pls.. i need it asap.. Godspeed

  37. hi pls send me an example of LOI.we are planning to lease a small space inside the school campus for a fod cart business.pls help us thanks God bless

  38. william sikazwe on June 6th, 2011 at 12:54 pm

    Iam planing to applay for an office to rent,to open up a security
    company

  39. Hi! please help me make a letter of intent address to the Mayor for I would like to put 1 of my food stall business inside the bus/jeepney terminal here in our place. Thank you.

  40. heloo..i’m applying a space in a mall,but they ask me first a LOI.
    i really don’t know how to write it.Please help me to write it.Thank you.

  41. My husband & I plan to put up a business (food stall) at Rodriguez rizal, one of the requirment for renting the stall is to submit a Letter of Intent, kindly help us to make a LOI.

    Thank you & God Bless!

  42. CAN ANYONE HELP ME TO MAKE A LETTER OF INTENT. I AM PLANNING TO PUT UP A FOODCART BUSINESS INSIDE SCHOOL CANTEEN. SO, WE WANTED TO RENT A SPACE AND THEY’RE ASKING FOR LOI. THANKS, HOPE YOU’LL HELP..

  43. Very very helpful. Thanks for the tips re how to write an LOI. Will definitely visit this site again in the future

  44. melissa abarico on July 25th, 2011 at 3:06 pm

    Pls.help me write an loi i want to rent a space to a hospital for my vendo machine,pls …pls….. help me,your help will be much appreciated thank you…..

  45. Hi… I am applying for a space in a certain mall. Our nature of business is digital printings & designs. We are an advertising company. Please help me to make a Letter of Intent as this is one of the requirements.
    Thanks, hoping for your immediate reply!

  46. pls. help me write loi, im planning to put up sari-sari store in the village. Pleas help me.. your help will be much appreciated thank you.

  47. pls send me a sample copy of agreement about renting space in a mall,pls help me..tnx

  48. cesar caliguiran on August 14th, 2011 at 12:13 pm

    pls help me to write a LOI in franchising to put up my own busines.pls help me thanks

  49. need your help? pls help to write a LOI regarding of supplying t-shirts to a school…thanks

  50. misibis land inc on September 7th, 2011 at 4:07 pm

    help me pls, to write letter of intent regarding how to put my property to the rental pools

  51. Hi good day!
    Can anyone help me make a letter of intent pls…. Im planning to rent a space inside a shopping mall… Optical shop bussines…. Plsss… Thanks :)

  52. HI GOOD DAY.

    Pls help me naman to write a letter of intent,Im planning to rent a space inside a shopping mall… Unit and accesories business Plsss…help me naman po na makapasok sa mall

    thanks you god bless

  53. Hi,

    Please help me create LOI to put up a business inside a mall. I want to start a small boutique selling designer clothes and accessories.

    Please help.
    Thanks

  54. Hi, everybody can help me to make the loi of commercial lease
    i am looking some expansion at mall in foodcourt .

    Thanks

  55. Thanks for this template!

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